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RAS/Profiling Fund

Fileholder: Marie Sam Rutten
Contact: profileringsfonds@oras.nl
Last Update: July 2017, by Mathias de Koning

The Graduation Support Scheme (RAS), or in the future called Profiling Fund Scheme, is the financial compensation scheme which makes sure that students who participates in activities such as,  membership of the board of a student organisation, or who have a delay in their studies due to a personal unforeseen circumstance, are compensated. In this portfolio, you can find if you are entitled to RAS and how you can apply for this financial compensation. Furthermore, there is general information about the scheme.

Warning:
The conditions, application procedure, and the division of the amount of months will change. That is why we will make always a division in text if necessary. Make sure you look at the right scheme!


1. What is the Graduation Support Scheme/Profiling Fund?

The Graduation Support Scheme, is a mandatory compensation from the university.  The universities in the Netherlands offer specific students the opportunity to request financial support if they fall behind on their studies due to exceptional circumstances (such as illness, disability or sporting commitments). From academic year 2018-2019 the Graduation Support Scheme will change its name in the Profiling Fund, which is consistent with all other universities.

These exceptional circumstances are as follows:

  1. illness or pregnancy;
  2. physical, sensory or other disabilities;
  3. extenuating family circumstances;
  4. insufficient programme feasibility;
  5. the student is recognised by the Executive Board as a professional sportsman/woman;
  6. fulfillment of duties within the scope of an administrative position in a representative advisory body or student association;

The Profiling Fund stems from the Improved Governance (Higher Education) Act (Wet versterking besturing). The institutional management has a great deal of freedom to determine the scale and duration of payments from the Profiling Fund. This enables the universities to offer tailor-made solutions in consultation with the representative advisory body. The allocation of funds from the Profiling Fund is therefore conducted and structured differently at each individual university. Discussion of this matter is conducted together with the representative advisory bodies. The representative advisory bodies have a right of consent to the content of the Profiling Fund.

In Delft the Graduation Support Scheme is divided in the parts: Personal & Unforeseen Circumstances(a,b,c,d,e), and Boards & Committees (f). A student can get a financial compensation dependent on the length of the exceptional circumstances, and is given out in the form of ‘months’. Months of board related administrative activities, and other Personal & Unforeseen Circumstances are valued at 90% of the standard Dutch student grant, around €265. Committees are payed directly after their activities end, a separate application is not needed. Months of committee activities are valued at 120 euro per month. The number of RAS months times 120 euro is payed in full in a one-time payment.


2. Conditions for receiving RAS:

To be eligible for the Graduation Support Scheme, students must meet certain requirements. The requirements are dependent on the reason why a student is requesting financial compensation. Therefor, below a division is made between Board & Committees, and Personal & Unforeseen Circumstances.

General conditions

There are a few general conditions for every student.

  • A student must by full time enrolled at the TU Delft;
  • A student follows his study not or partly not ;
  • A student receives standard Dutch student grant, or finds him/herself in the nominal study length;
  • A student experiences a delay because of the exceptional circumstance.

Conditions for Board & Committees

(Except for Faculty and Central Student Councils, which have no study progress criteria)

From the 1st of September 2018 the requirements in the study progress will change slightly, therefore a division is made below.

Boards & Committees befóre 1 of September 2018

When starting your administrative activities you need to have obtained at least the 60 EC of your first Bachelor year. Besides this, you need to have obtained additional EC, depending on when your start your activities. Only the final result will count in this calculation, not a component.
See overview below:

Start between 1 September until 31 March You have to have met the criteria on: Start between 1 April until 31 August You have to have met the criteria on:
2nd year Bachelor 30 EC (maximum of 4 months of financial assistance) 31 August of 2nd study year 30 EC (maximum of 4 months of financial assistance) 31 August of 2nd study year
3nd year  Bachelor 30 EC 1 September 50 EC 1 April
4th year Bachelor 75 EC 1 September 95 EC 1 April


Study progress is not a criteria for Master students . But, applications of international students and students who no longer receive the ‘basisbeurs’  due to the Student Loan System must be received during their nominal study period.

Full time boards must have met the 75 % study progress criteria when starting their board activities and have a declaration of their Academic Counsellor. A student can receive maximum 12 month’s, but in the event of full-time administrative activity a student can receive a maximum of 18 months.

Boards & Committees after 1 of September 2018

When starting your administrative activities you need to have obtained an amount of EC, see overview below:
Only the final result will count in this calculation, not a component.

Start between 1 September until 31 March You have to have met the criteria on: Start between 1 April until 31 August You have to have met the criteria on:
2nd year Bachelor 60 EC (maximum of 4 months of financial assistance) 31 August of 2nd study year 80 EC (maximum of 4 months of financial assistance) 31 August of 2nd study year
3nd year  Bachelor  90EC 1 September 110 EC 1 April
4th year Bachelor 135 EC 1 September 155 EC 1 April


Study progress is not a criteria for Master students . But, applications of international students and students who no longer receive the ‘basisbeurs’  due to the Student Loan System must be received during their nominal study period.).

Full-time boards must have met the 75 % study progress criteria when starting their board activities and have a declaration of their Academic Counsellor. A student can receive a maximum 12 month’s, but can receive in the event of full-time administrative activity (receiving 10 month’s or more at once)  six more ‘Commission months’.

Conditions for Personal and Unforeseen Circumstances

A students contacts his/her Academic Counsellor as soon as possible after the particular circumstance has occurred. Following consultation with your academic counsellor you can then submit an application to the Executive Board for financial support for the duration of a maximum of 12 months.


4. Procedure Graduation Support Scheme/Profiling Fund?

Students can apply for financial assistance by following a number of steps. Below the procedure for different types of exceptional circumstances are explained.

Application procedure Boards & Committees:

RAS: Committees befóre 1 of September 2018

Associations receive each year a certain amount of ‘Commission months’ to support their activities. The board of the association may divide these months themselves between the commissions. Therefore, the board is responsible for this division of these months. In September/October the board will ask you information, which they will fill into SharePoint.

Every student which name was filled out in the SharePoint will receive in December a mail from CSa asking to check their personal data. It is crucial that the information on SharePoint is filled out correctly. Check your name, the number of RAS-months assigned to you, and your account number…! You’ll have two weeks after having received the mail to reply to any mistakes.

Committees are payed directly after their activities end, a separate application is not needed. Months of committee activities are valued at 120 euro per month. The number of RAS months times 120 euro is payed in full in a one-time payment.

Have you received Commission month’s before 31th of august 2014? In that case you have to apply to

RAS: Boards before September 2018

Step 1: Consult an Academic Counsellor (befóre September)
If you accept a full-time board function which consist of 12 months or more you have to visit an Academic Counsellor and have discussed your study progress. The Academic Counsellor needs to provide you an declaration which states that you have a 75% study progress. When applying for the RAS-month payment this declaration will be needed, so keep it safe!
If you do not receive 12 RAS-months  at once, this step is unnecessary.

Step 2: fill out SharePoint (September/October)
As board you are responsible for the division and filling out the SharePoint for both Board- and Commission months of your association. One board member will be granted access to SharePoint through his/her student mail, and must fill in the SharePoint for all board members en commissions. Make sure you fill out the SharePoint before the deadline (1 November).

Step 3: Verification of the data (December)
Every student which name was filled out in the SharePoint will receive a mail from CSa asking to check their personal data. It is crucial that the information on SharePoint is filled out correctly. Check your name, the number of RAS-months assigned to you, and your account number…! You’ll have two weeks after having received the mail to reply to any mistakes.

Step 4 :Declaration of the association (Juli)
To receive RAS-months you’ll need to be required to hand in a statement of your association that you have fulfilled a board function at your association.

Step 5: DUO-message (Begin juli)
If you receive a Dutch student grant, or receive money from the Student Loan System, you have to add your most recent DUO-message in which the amount money loaned and granted to the student is displayed.  You can find this by login in at  www.duo.nl. Go to: ‘mijn berichten’ – and click on a message. Print the most recent message displaying the amount of money received. The screenshot displayed below shows an example of the information which must be visible:

Step 6: Apply for direct payment (Beginning of Juli)

Board members can apply for direct payment using this form. Months of board related administrative activities are valued at 90% of the standard Dutch student grant (around €265). After you filled in this form, you can mail the form together with the Statement of the association, the duo message and the statement of the academic counsellor to CSa@tudelft.nl. You can apply for direct payment from the 1st of July in your board year.

 

You must apply for Graduation Support before your eligibility for student grants end. Applications of international students and students who no longer receive the ‘basisbeurs’  due to the Student Loan System must be received during their nominal study period. (five years for the most studies in Delft)

Profiling Fund: Committees after 1 of September 2018

Associations receive each year a certain amount of ‘Commission months’ to support their activities. The board of the association may divide these months themselves between the commissions. Therefore, the board is responsible for this division of these months. In September/October the board will ask you information, which they will fill into SharePoint.

Every student which name was filled out in the SharePoint will receive in December a mail from CSa asking to check their personal data. It is crucial that the information on SharePoint is filled out correctly. Check your name, the number of RAS-months assigned to you, and your account number…! You’ll have two weeks after having received the mail to reply to any mistakes.

Committees are payed directly after their activities end, a separate application is not needed. Months of committee activities are valued around €120 euro per month, with a minimum of €90 and a maximum of €140. The number of RAS months times the value euro is payed in full in a one-time payment.

Have you received Commission month’s before 31th of august 2014? In that case you have to apply to.

NOTE July 2017: For the time being, this is the expected application process for commission months. In academic year 2017-2018 more accurate information will follow.

Profiling Fund: Boards after 1 of September 2018

Step 1: Consult an Academic Counsellor  (befóre September)
A student reports his or her acceptance of an administrative activity to the academic counsellor and contacts the counsellor before starting with the administrative activity, if the study delay due to the performance of this administrative activity is expected to be nine months or more. 

Step 2: Application for acknowledgement (October)
An application for acknowledgement of study delay is submitted by or on behalf of the student before 1 October if the administrative activity begins in the period from 1 September to 31 March, or before 1 April if the administrative activity begins in the period from 1 April to 31 August. The application for acknowledgement is also valid as a request for payment of financial assistance.

NOTE July 2017: For the time being, this is the expected application process for commission months. In academic year 2017-2018 more accurate information will follow.

 

Application procedure Personal & Unforeseen Circumstances:

RAS: Personal & Unforeseen Circumstances before 1 of September 2017

Students who are confronted with circumstances beyond their control can apply for financial support on the basis of the Graduation Support Scheme (RAS). Please contact your academic counsellor as soon as possible after the particular circumstance has occurred. Following consultation with your academic counsellor you can then submit an application to the Executive Board for financial support for the duration of a maximum of 12 months. You can download the application form here or collect it from the Central Student Administration or your academic counsellor.

Profiling Fund: Personal & Unforeseen Circumstances after 1 of September 2017

If faced with circumstances beyond his or her control, the student contacts the counsellor in order to report this as soon as possible, but no later than three months after these circumstances have occurred or are expected to occur. Subsequently, the student makes agreements with the academic counsellor regarding the progress of his or her studies and submits an application based on this Scheme. If the exceptional circumstances are expected to continue for a prolonged period of time, i.e. longer than six months, the possibility of terminating the enrolment is considered in consultation with the academic counsellor.

An application for acknowledgement of study delay due to exceptional circumstances is submitted as soon as possible, but no later than three months after the occurrence of the circumstances that have caused the study delay. The application for acknowledgement is also valid as a request for payment of financial assistance.

If the reporting of the circumstances or application for acknowledgement of study delay is submitted later than the aforementioned period of three months, the financial assistance is reduced by the period exceeding the three months.

An application for acknowledgement of study delay due to circumstances beyond the student’s control is accompanied by a declaration by the academic counsellor stating that he or she has had discussions with the student regarding the study progress, the possibility of terminating the enrolment if the circumstances that are beyond the student’s control continue for a prolonged period of time, and the extent of the study delay in relation to the degree programme. In case of medical or psychological circumstances, the application is accompanied by a declaration by, respectively, the university-contracted doctor or the university psychologist.

NOTE July 2017: For the time being, this is the expected application process for commission months. In academic year 2017-2018 more accurate information will follow.

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